Welcome to the Toolbox Times

A quarterly newsletter from the HRToolbox Team, Issue 5 - September 2004

We’re back with another long-anticipated issue of the Toolbox Times! With this issue we’ll discuss key business issues facing our clients, bring you up-to-date on current events and share a few tips & tricks to help you make the most of our products and services.

The HRToolbox Team wants to thank everyone that participated in our annual Client Satisfaction Survey this year! We are currently reviewing your feedback and will be addressing the issues raised and incorporating many of your suggestions in future releases of HRToolbox. You may also want to check the “Did You Know?” section of this newsletter for a few tips on using HRToolbox.

Enjoy this issue of the Toolbox Times!

What's New Since The Last Newsletter?

News, features, and enhancements to bring you up-to-date. Read More >>>

Industry Perspective - Global Workforce Management

The Importance of Global Workforce Management - Again Read More >>>

Did You Know?

Tips & tricks for getting more out of our tools and services. Read More >>>

Comments & Feedback

If you have any comments or feedback on the content or any ideas for upcoming issues, please feel free to contact us at 877-HRToolbox (877-478-6652).


What's New Since The Last Newsletter?
    Events

HRToolbox is proud and excited to be a key sponsor of Linkage’s “The Summit on Leading the Global Workforce” to be held in Orlando, FL on November 8-10, 2004. Intended for senior executives, this is the world’s first research-based forum to combine leading minds and international experts with best practice organizations and their partners to share with participants how to strategically lead the new global workforce.

We will provide more information on this impactful forum as it approaches, but for basic event information please visit:

www.linkageinc.com/conferences/gwf/leading_gwf/default.shtml

New Features and Enhancements

In our May 2004 Release, there were many ease-of-use enhancements to multiple areas of HRToolbox. Some of the key enhancements are detailed below.

Password Reset:
  • You now have the ability to request a new password directly from the HRToolbox Login screen if you have forgotten your password.
Monthly Payment Summary Report:
  • The ability to prepare a Monthly Payment Summary report has been added to the Employee-Payments section. This report provides an overview of all payments made to an employee on a monthly basis. It can prove useful in W-2 reconciliation and for monitoring fluctuations and trends in employee payments.
Additional Enhancements:
  • Ability to show only active items or all items in specific sections of HRToolbox
  • A standard Budget-to-Actual report can now be produced
  • The Assignment Housing screen has been reorganized to provide a cleaner and more logical presentation
Our Latest Developments

Some highlights of our August 2004 Release.

  • Tax Management - There are sweeping changes taking place in the Tax Filing section of HRToolbox. Due to client demand, new screens are being created in this section to better capture details of an employee’s tax filings.
  • Compensation – There are several anticipated enhancements scheduled for the Compensation section of HRToolbox, including new Batch update functionality, client-driven automatic upload of subscription data tables, and the ability to compare and report on your compensation worksheets in HRToolbox to highlight any differences in the current and past packages.
  • Cost Projections – Limited Cost Projection functionality is also planned for this release.
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    Industry Perspective

The Importance of Global Workforce Management

The hype machine has moved along. The front-page articles in newspapers and the cover stories of business magazines have shifted to other hot topics. Globalization has fizzled. The grand dreams of a single market - one GLOBAL market - segmented and served by any and all companies (regardless of location, culture, or politics) was nothing more than a consultant’s sales pitch, an academic exercise, a trendy topic on which to write the next, big, best-selling book.

Or was it? As multinational companies emerge from the latest downswing in the business cycle, there is one metric that has become the chief focus of analysts, journalists and corporate leadership alike: profitable growth [1] . That growth is going to be hard to come by, though, as domestic markets are saturated or stagnant and expenses have already been cut to the bone. It appears that global markets are going to be crucial after all, as they are more predictable than innovation as a source of growth. The goal of “profitable” growth, however, means an opportunity must not simply deliver only increased market share or increased total revenue, but the optimal combination of top-line revenue growth at reasonable investment and expense levels. Indeed, if a company is going to focus on global growth, it will need to manage it properly to ensure it has the right assets in the right place, working on the right opportunities, and for the right investment.

The potential for profitable global growth will for a large part be either facilitated or constrained by the management of the global workforce. Much of the value in today’s marketplace resides in the knowledge and skills of its workforce, and the proper deployment and management of these assets is a key determinant of the value of investment in a corporation’s global growth. Recent surveys by Cendant Mobility [2] , Mercer Human Resource Consulting [3], and SHRM [4] have shown that the use of all types of global employment alternatives (long-term assignments, short-term assignments, international commuting, extended business trips, Third Country Nationals, localization, and local hires) are expected to rise substantially over the next few years. Regardless of the nature of the global hire, management of these employees is complicated by a range of factors alien to corporations accustomed to dealing with a largely domestic workforce. Distance, time, culture, local employment and tax laws, conflicting regional objectives, chain of command issues, and more, all contribute to the complexity and cost of operating a globally diverse workforce. With more visible strategic issues to consider, though, the management of a global workforce is something to which senior leadership does not usually pay attention until there is a problem (usually spiraling costs or turnover). By proactively managing their global employees, however, a company ensures it is efficiently leveraging the value within in its workforce towards the key drivers of a profitable global growth strategy. It also guards against squandering this value on administrative inefficiencies and poor cost control. To tap the value of it’s global workforce, the leadership of a multinational corporation needs information, and that information must be accurate, accessible, rapid, and relevant to the decisions being made.

HRToolbox understands that this is the future that firms with an emerging global presence face, and therefore we are developing our solutions based on the four key pillars of Accuracy, Accessibility, Speed, and Relevance. Our product development objectives, client service processes, and alliance development have been and continue to be geared towards delivering to global HR professionals a single end-to-end solution that will provide the information necessary to manage the global workforce regardless of company strategy, installed technology, location of data, or resource constraints.

Visit our Website at www.hrtoolbox.com to learn more about how we are addressing the issues under these key pillars to provide emerging global companies with accessible and accurate information when they need it, and in the form in which it is most useful. Our goal is for HRToolbox to put the information you need on your global workforce in the palm of your hand.


[1]. “Champions of Profitable Growth”, Harvard Business Review, July-August 2004.
[2]. “Emerging Trends in Global Mobility: Policy and Practices”, Cendant Mobility, April 2004.
[3]. “International Assignments Survey 2003”, Mercer Human Resource Consulting, November 2003.
[4]. “2003 Global Survey of Short-term International Assignment Policies”, SHRM Global Forum, ORC Worldwide, TheMIGroup, and Worldwide ERC.

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Did You Know?

  • Did you know that you can grant your employees Self-Service access to perform tasks such as viewing their Compensation Packages and updating Contact information? This could be a great time-saver for your team.

  • Did you know that by processing payments in HRToolbox you can create payment records for your compensation worksheet items each payroll period? This gives you the ability to create your own comprehensive payment reports for your employees.

  • Did you know that you can report on all Communications that have been entered into your database? Simply create a new template and select the "Communication" report type to add the appropriate fields to your report template.

  • Did you know there is a "Compensation" report type in the Custom Report Writer that enables you to report on fields such as the Effective Date of an employee's Current Compensation Package and the ORC Subscription associated with that Package?

  • Did you know that you can use the Employee Schedule screen to track the days an employee takes for scheduled events such as Home Leave, Vacation and Temporary Living?

  • Did you know that HRToolbox has a Community Forum right in the application? If you have a question about the best way to apply HRToolbox functionality to a Global HR issue or if you’ve discovered a neat trick for getting the most from the application, post it in the Community section under the Home menu. While HRToolbox is always happy to provide the premier support in the industry, we recognize the potential exponential benefits of a vibrant user community sharing and discussing their use of our tools. Look for your friendly HRToolbox staff to soon begin posting useful tips and tricks on the Community board on a regular basis as well as participating in ongoing discussion threads. Check back often.

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Contest

We need your help. We have expanded the scope of our newsletter (the one you’re currently reading) and are looking to re-name it to better reflect it’s new outward- and inward-looking focus. We’d like you to help us think of a name and also provide feedback on the content, style, and frequency. Please Email us your suggested name for our newsletter at support@hrtoolbox.com and also rate the value of the various sections as indicated below:

3 = High Value
2 = Some Value
1 = Little Value

Sections to rate:

  • Industry Perspectives
  • What’s New at HRToolbox?
  • HRToolbox Spotlight Alliance
  • Did You Know?

Please also provide us with the following information:

  • How often would you like to receive this newsletter? (Quarterly, Monthly, etc.)
  • To whom should we distribute the newsletter? (All users, single company contact, downstream users of HRToolbox information, etc.)
Click here to respond now.

And finally, any suggestions or recommendations for future content or subject matter is appreciated.

In return for your valuable feedback, we will select one lucky entry to receive two free hours of training on the HRToolbox subject of your choice AND a $50 gift certificate from Red Envelope (www.redenvelope.com).

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